O guia definitivo para o tutorial de equipes do MS para ajudá-lo a aproveitar ao máximo o Microsoft Teams.
De dicas básicas de usuário a recursos mais avançados, como acontece com a maioria das ferramentas da Microsoft, sempre há recursos que você não sabia que existiam e que podem economizar seu tempo, torná-lo mais produtivo ou apenas divertidos e legais. Esperamos ter coberto alguns deles para você aqui.
Vamos começar!
1 Reuniões com usuários externos ou convidados
1.2 Um usuário com um e-mail adicionado como usuário convidado
1.3 Qualquer pessoa com um telefone
2 Agendamento de reuniões em equipes
3 Convidados – As outras coisas que eles podem fazer
3.1 O que um hóspede pode fazer?
4 aplicativos e ações da caixa de comando
4.1 Outras teclas de atalho úteis
5 Enfeite seus canais com imagens
6 Aproveite ao máximo os bate-papos e conversas
10 Não coloque todos os seus ovos em 'Geral'
11 Tradução de mensagens de equipes
12 Todos os seus Wikis em um só lugar
13 Grave suas reuniões do Teams
14 Trabalhar no Visio em uma guia do Microsoft Teams
16 Leitor Imersivo da Microsoft para Equipes
17 Algo a esconder?… Use efeitos de fundo
18 Use a equipe existente como um modelo ou crie uma equipe do seu grupo existente do Microsoft 365
18.1 Selecionando a Opção de Equipe
18.2 Selecionando o Grupo do Microsoft 365
19 Use perfis do Chrome para gerenciar mais de um login do Teams
Menu do desenvolvedor de 20 equipes secretas na bandeja do sistema
21 Enviar ou encaminhar um email para um canal do Teams
22 Como alterar a ordem de exibição de seus canais?
23 Receba notificações do planejador em sua equipe do Teams
24 Poste uma mensagem em vários canais ao mesmo tempo
26 Compartilhe o som do seu sistema em uma reunião de equipe
27 Quadro branco em reuniões de equipes
28 Transmitindo uma reunião de equipes usando OBS para plataformas sociais
29 Como usar as salas de sessão de grupo no Teams
30 Usando tags em membros da equipe para poder @Mention Groups
31 Como criar um questionário ou enquete no Microsoft Teams?
31.1 Criando uma enquete em sua equipe do Teams
31.2 Criando um questionário em sua equipe de equipes como uma guia
Reuniões com usuários externos ou convidados
Muitas pessoas usaram o Skype para negócios adicionando-o às reuniões diretamente no convite no Outlook, um recurso útil. Bem, você pode fazer isso com o Microsoft Teams e praticamente da mesma maneira:
Se você tiver o cliente Teams Desktop instalado, o Outlook verá um suplemento para o Teams, que será habilitado automaticamente. Se você não tiver o cliente de desktop instalado, não poderá ver o ícone da faixa de opções.
Na interface do usuário online do Outlook, você pode organizar uma reunião do Teams , basta acessar seu Calendário e criar um ' Novo evento ' e, na janela de detalhes da reunião, você pode selecionar ' Reunião do Teams ' como o local.
Como você pode ver na captura de tela abaixo, em ambos os cenários, o convite da reunião tem o link para a reunião do Teams na parte inferior para que os participantes cliquem quando chegar a hora da reunião.
Então, quem pode participar dessas reuniões?
Bem, qualquer pessoa com um endereço de e-mail pode participar, tenha ou não uma conta do Teams, o que é muito legal. Existem algumas maneiras pelas quais os usuários de fora e de dentro de sua organização podem participar de sua reunião do Teams. Aqui estão os três principais:
Reunião na Web
Qualquer pessoa com um e-mail e conexão com a Internet pode acessar a chamada pelo navegador, simplesmente clicando no link no convite da reunião e clicando no botão 'Entrar na Web'.
Embora a interface resultante seja bastante restrita para o participante na web, você não pode compartilhar uma câmera ou tela, mas pode visualizar as telas compartilhadas de outros membros. Ainda é uma ótima maneira de fazer uma chamada de conferência no Teams, sem que todos os participantes estejam no Teams.
Um usuário com um email adicionado como usuário convidado
Se o usuário tiver sido adicionado como usuário convidado no Teams e tiver acesso ao aplicativo Teams em seu dispositivo, em vez de clicar em 'Ingressar na Web', ele selecionará a opção 'Abrir Microsoft Teams' e obterá uma experiência muito mais rica da reunião no Microsoft Teams como convidado.
Qualquer pessoa com telefone
Você pode ter opções de conferência discada para que as pessoas possam participar de suas reuniões no Microsoft Teams de praticamente qualquer dispositivo, em qualquer lugar. Você precisa ter a Audioconferência, que vem com a assinatura do Microsoft 365 Enterprise E5 ou está disponível mediante pagamento por minuto como um complemento da assinatura do Microsoft 365 E1 ou E3. Onde a audioconferência estiver habilitada, os usuários verão automaticamente as opções de discagem para as reuniões do Microsoft Teams criadas.
Dê uma olhada nestes dois posts do blog para mais informações:
Agendamento de reuniões em equipes
Este está intimamente relacionado ao número 1; no entanto, os recursos simples são sempre os melhores, na minha opinião, então achei que valia a pena uma seção separada.
Você pode agendar reuniões de dentro do Teams. De dentro de uma equipe ou canal, você pode clicar no pequeno ícone de câmera para se reunir agora ou usando o mesmo ícone, você também pode optar por agendar uma reunião como faria no Outlook.
Você também pode ver seu Calendário e reuniões dentro das equipes clicando no ícone de reuniões no painel esquerdo. Ao agendar de dentro do Teams, você obtém esta janela:
Ele tem a opção de adicionar o canal do Teams ou mostrará o canal do Teams do qual você acionou a reunião. Você pode usar o assistente de agendamento como no Outlook e a capacidade de selecionar as pessoas que gostaria de convidar da sua organização.
Uma vez agendado, o resultado é um convite de calendário no Outlook com o link do Teams relevante para clicar e ingressar na reunião quando chegar a hora. Essa entrada do diário também será exibida no Teams quando você clicar no ícone Calendário no painel esquerdo do Teams.
Convidados – As outras coisas que eles podem fazer
A funcionalidade de reunião acima mostra que existem vários recursos que você ou seu convidado podem usar em suas equipes, fornecendo ótimas maneiras de trabalhar com pessoas de fora da sua organização. Bem, não para por aí. Os convidados podem participar de canais, conversas, chats e reuniões; eles podem compartilhar arquivos em canais, adicionar novos canais e usar o Wiki, que oferece algumas oportunidades fantásticas de colaboração. Esta página de documentação fornece um bom resumo dos recursos de convidado versus membro da equipe.
Observação : o acesso de convidado está disponível nos aplicativos para desktop, web, iOS e Android.
Tudo o que um usuário precisa para ser um convidado é um endereço de e-mail. Depois de ter isso, adicionar um convidado pode ser feito por um proprietário de equipe e é quase muito simples.
Clique nos três pontos '…' ao lado da equipe que você deseja adicioná-los, certifique-se de que é o correto. Como eu disse acima, é quase simples demais, então você pode facilmente adicionar alguém ao time errado e se meter em todos os tipos de problemas. Na janela que aparece, basta digitar o e-mail e clicar em adicionar. Você pode adicionar mais de um de cada vez na mesma janela.
O que um hóspede pode fazer?
Esta postagem do site de suporte da Microsoft descreve melhor os diferentes recursos do Proprietário da Equipe, Membro e Convidado. Cada membro do Teams tem uma função e cada um tem permissões diferentes.
os Proprietários
Os proprietários da equipe gerenciam determinadas configurações para a equipe. Eles adicionam e removem membros, adicionam convidados, alteram as configurações da equipe e lidam com tarefas administrativas. Pode haver vários proprietários em uma equipe.
Membros
Os membros são as pessoas da equipe. Eles conversam com outros membros da equipe em conversas. Eles podem visualizar e geralmente fazer upload e alterar arquivos. Eles também fazem os tipos usuais de colaboração que os donos da equipe permitiram.
Convidados
Convidados são pessoas de fora da sua organização que um proprietário de equipe convida, como parceiros ou consultores, para participar da equipe. Os convidados têm menos recursos do que os membros da equipe ou os proprietários da equipe, mas ainda há muito que podem fazer.
Esta tabela fornece um ótimo resumo dos recursos de cada função por meio da área de trabalho:
E no celular:
Você também pode gerenciar as permissões de convidados através da opção ' Gerenciar equipe ', novamente clicando nos três pontos '…' ao lado da equipe.
In this menu, you can see your members, add and delete members, manage channels, manage settings, and manage Apps. With a mix of the Guest permission and the other settings, you can choose to set the team up to be fully interactive with all members and guests, or you can lock down to just the owner being able to post, which might be useful as an announcement or information channel.
All in all, the functionality and Collaboration that Guest access enables for users and organizations is fantastic.
Also Read: How To Remove Guest From Microsoft Teams Completely?
Apps and Actions from the Command Box
The search bar at the top is hiding more than just search functionality, it has some great ‘shortcut’ app and command options, some of which are really useful. A great shortcut key to get to the bar is CTRL+E.
All you have to do to see what’s on offer is type ‘/’ for the commands that work standalone or ‘@’ to see the Apps commands, give it a go.
Once installed, the apps can be accessed by clicking on the ‘…’ at the bottom of the conversation window. This allows you to share the search result, or item from the relevant app in the conversation, a great way to interact with Apps and your teams.
So back to the Command Bar, the shortcuts in here can be useful, here are just a few of my favorites:
Other Useful Shortcut Keys
Spruce up your channels with images
If you want to give your channels a bit of an eye-catching makeover, then fear not, it’s easy! To achieve this, all you need to do is edit the channel name, copy a Unicode character, and paste it in.
To locate a relevant image, use a Unicode Character Finder resource. Once you have found the image you want, copy the Unicode to the clipboard, edit the channel, paste the code in front of the channel name and save it.
This is an ideal tip if you want to bring more prominence to a particular channel.
Get the most out of Chats and Conversations
So, we all know on how chat works and can pretty much do it without thinking, but I figured it was worth putting together a list of basic and best bits for Chats and Conversations in Teams.
Chats – These are done via the Chat tab on the left-hand menu and are more traditional chats where you can have 1-to-1 or group chats. Probably best compared to a chat in domestic Skype.
Conversations – While on the face of it very similar to chats, this gives some structure and context to your conversation, to allow better collaboration in a more focused way. The interface is very similar to chat; however, with some subtle differences worth mentioning, so below is an example of a couple of conversations within a channel:
As you can see, there can be several conversations going on at once, around specific subjects or documents. If used correctly, this helps keep track of conversations, here are some tips for conversations:
Bookmarking Messages
This is a handy piece of functionality that allows you to save a particular message, or more accurately a position in a conversation or chat, just by clicking on the 3 dots ‘…’ menu next to the message:
Then to recall all your saved messages, you simply click on your profile picture top right and select ‘Saved’ or possibly quicker would be to type in the command bar ‘/saved’. This gives you a list of all your saved points in the left-hand pane and clicking on them takes you back to the point in the conversation you saved them from.
The simple tips are the best! When I first started using Teams, my impression was that it was great, but had some challenges in regards to multitasking. Every time I went from working in a tab in a given team to continue a chat, by clicking on the chat icon, and then to go back, I would always have to click all the way through back to where I was. I was missing something, and it was these navigation buttons:
Now when I have come from another channel because someone messages me or similar, I can easily click back, and also forward again to toggle. I’m finding this vastly improves my Teams Experience.
Tabs for all occasions
A must for productivity and ease of access within your working group is taking advantage of the tabs within your Teams and Channels. They can be used to simply expose a website or file to be easily accessible, or to show more complex Apps to manage work and help with day to day activities.
All you need to do to add a tab is click the ‘+’ sign on the right-hand side of your Channel and then search for the thing you want to add in.
The more popular Apps are at the top with more available below:
There are too many to mention them all; however, here are some of the ways I have found tabs useful in Teams:
That is just a few of the tabs we have found useful, however, you only have to look at the number of Apps in the store to know there are going to be tools of all shapes and sizes, have a look around.
Don’t put all your eggs in ‘General’
When you first start using Teams, it is tempting to keep everything in the General channel of your team, adding tab after tab for each need you come across. Now in some circumstances with small teams, this is fine. However, in most, it will lead to confusion and makes it hard to find stuff as the Teams resources grow (or use of the team grows.)
So, here are some recommendations:
Translation of Teams Messages
You can now translate messages to your base language in Microsoft Teams on a message by message basis. Simply click the ‘…’ and choose ‘Translate‘.
You can set it back to show the original language via the same menu. A great feature – I think you will agree.
Note: If you do not see this option, then talk to your IT admin, as they may need to turn it on for you to access it.
All your Wikis in one place
If you are using the Wikis within teams, then this is a fantastic feature to help with your productivity. Simply click ‘…’ on the left-hand menu and choose ‘Wiki’.
This will take you to the Wiki home page on your ‘Personal ‘Wiki tab, and this is a great place for taking private notes.
Click on the ‘All ‘tab, and it gives you a summary view of all the Wikis you are involved in, making it easy to navigate, consume, and update them.
A nice extra on the Personal Wiki is being able to add notes from anywhere using the top command box. Just type ‘/wiki’ and press enter, and you can then type your note. Press enter again, and your note will be added. Press enter a third time, and it will take you to your Personal Wiki.
Record your Teams meetings
You can record your Microsoft Teams meetings. The recording captures Audio, Video, and any screen sharing activities. The meeting is recorded in the cloud and saved to Microsoft Stream, meaning you can manage, download, and share along with all your organisation’s other Video content.
At the most basic level, this allows you to have a record of what was discussed, so you can go back to it at a later stage, or share with team members that could not attend. This can also be used to easily create a company or department announcements, management team updates, news items, demos, solutions to common problems, or any other communications you might use video for in your organization.
So how do we do it? Well, it couldn’t be easier – once in the meeting just click the ‘…’ and click ‘Start Recording’ like this:
Once clicked, you will be told you are recording in a message at the top of the meeting. Once finished, click stop recording from the same menu. The video is saved to Stream. However, you will also see a link to it in the meeting chat window and be emailed a link to it from Stream. Obviously, as with all your Stream video content, it does take up space, so you need to ensure this use of Stream is included in your storage planning.
Work on Visio in a Microsoft Teams Tab
If there was ever a tool that got the best products and results when worked on collaboratively, it’s Microsoft Visio. Well, now you can do this with your team from within Teams. How cool is that?
Once you have uploaded the Visio file into a channel, you and your colleagues can alter the diagram from directly inside Teams! You can also discuss the diagram within the Teams conversation window while working on it as you go. I am sure you will agree, this is a great way to get input and agreement from all stakeholders as you go, saving everyone time and getting a better quality result.
Zoom in and out
No doubt are used to zooming in and out on your browser many times. Did you know you can do exactly the same in the Teams desktop client?. All you need to do is press ‘CTRL+’ to zoom in and ‘CTRL-‘ to zoom out.
At the time of writing this, there’s no way to zoom on the mobile apps.
Note: If you’re using Teams in the browser you can also use the normal browser zoom functionality.
Microsoft Immersive Reader for Teams
This functionality has been around in other Microsoft Tech for a little while and is predominantly a tool in the Microsoft Education space, that’s aimed at schools, colleges, and teachers billed as a learning and accessibility tool. However, it can, of course, be useful to a much wider audience than just schools, especially now that it is available in Microsoft Teams. How do you use it, and what can it do?
Firstly, to access a given message, use the three dots ‘…’ and select it from the drop-down.
It can read the text aloud, at different speeds. It can show in larger font size with different colours and spacing. It can show syllables, verbs, nouns, adjectives, and sub-clauses all in different colours, and even with labels.
Something to hide?… Use Background Effects
If you’ve got something you don’t want to share in the background, then it’s pretty easy to blur it out or add a background effect in a Teams video call/meeting.
This is handy functionality if you work in a busy office and have confidential information on your walls. It’s also helpful if you work from home and have the risk of family life crossing over to work-life in the background of your video calls.
To activate Background Blur during meetings, just click on the More actions ‘…’ three dots on the call menu and select ‘Background effects’.
EXTRA TIP: If your device supports it, click CTRL+Shift+P when you’re on the call to toggle the blur.
And to top it off you can add your own background effects just by clicking the ‘Add New‘ option at the top and upload any of your photos. A nice way to brighten up meetings and cover up your settings.
Use Existing Team as a Template or Create a Team from your existing Microsoft 365 Group
While there is not the concept of a Template for your teams as such, there is some great functionality for using existing teams as your template for creating a new team.
Within Microsoft Teams and on the ‘Teams‘ list, at the bottom select ‘Join or create a team‘. Here you will have the option to create or join a team.
Choose the ‘Create Team‘ option.
Then in the window that pops up, you have the different options to create a team – From scratch, from a group or team or select from a template.
Selecting Team Option
You will then be able to choose from a list of your existing Teams and will be guided through the process where you are asked for the new team name, description and which aspects of the originating team you would like to copy over.
For Larger Organizations or the initial rollout and adoptions of Teams, it may be worth creating a team that is solely used as the template, possibly called ‘Template Teams’. This will help your users get started, as well as maintain a standard approach for your Channels and Tabs within each team.
Selecting Microsoft 365 Group
You will be presented with a list of existing Microsoft 365 Groups that you own and that don’t currently have a Microsoft Team associated with them.
Select your desired group, and a team with the same name will be created automatically. The team will share the same group privacy (public or private) and members as the original group.
Use Chrome profiles to Manage more than one Teams Login
There are many reasons for needing to log into Teams with two different accounts. Unfortunately, Microsoft Teams doesn’t make account switching easy. If you have to manage more than one login account for Teams, then it’s a challenge as you can only be logged into one account at a time.
There are a few options here. You can either use multiple (different) browsers, or you can create another user within Chrome. Once set up, you can easily switch between the two instances. The best part is that everything is separate, including logging on to other Microsoft 365 services.
Don’t have Chrome?
Secret Teams Developer Menu from the System Tray
That’s right – there is a secret Developer menu you can access via the Teams icon in the system tray. If you go into the system tray and right-click the Teams icon, you usually get the standard menu that can take you to your status, settings, or open or quit the Teams window.
However, there is a menu that can be accessed from here that has all sorts of goodies on it for the Developers amongst you. Now don’t laugh when I tell you the secret handshake, I promise it works. All you have to do is double click the icon, then right-click all in quick succession.
If it doesn’t work the first time, keep trying as it often takes 2 or 3 goes.
This Menu gives you access to various tools to help with your work with Teams. However, the most useful is the ‘Open DevTools’ options, which allows you to debug like you are in a browser.
Send or Forward an Email into a Teams Channel
Now it might sound a little odd that the new way we all talk can get a message from the old way we all used to talk. However, emails are still widely used, and this flexibility with Teams provides some great uses, in particular when dealing with larger teams.
This is a great way to get an announcement, news, or information in front of your team quickly. You may send the message to their email addresses as well, however, as people are moving increasingly towards managing their day-to-day work and communications within Teams, sending a message in this way is likely to get the highest (and probably fastest) read rate.
All you need to do is click the three dots ‘…’ against the channel and select ‘Get email address’. You can then copy the address and use it in your emails as you would any other.
When a message is sent to the channel, it will appear as a conversation on that channel.
How to change the display order of your Channels?
As the number of channels within your team grows, you may realize one day, maybe for the efficiency of use or Logical layout, that you would like to change the order of your channels.
Well, you cannot as such change or fix the order of your channels, and the General Channel is always fixed at the top no matter what. However, it is worth noting that the channels display order is alphabetical or to be more accurate alphanumerical order.
If you have the following set of Channels you want to re-order, you could give them different names to get a better order:
Or, an easier option would be to give numbers to your Channel names:
There you have it, your teams nicely ordered on how you want them.
Note: There is, however, one thing to be aware of; renaming the Channel retrospectively in this way does not rename the SharePoint folder.
Get Planner Notifications in your Teams Team
In your Teams channel, you can organize your tasks by adding one or more Planner tabs. You can then work on your plan from within Teams or in Planner for web, remove or delete your plan, and get notified in Teams when a task is assigned to you in Planner.
What does this mean?
Team members of a team with a Planner tab will receive a Teams notification when a Planner task is assigned to them by another person. This provides a fantastic way to manage and assign tasks with your team, all within the Teams workspace.
The Teams notification appears in the Teams Activity Feed and in Chat. It contains the task title, who assigned you the task, the plan the task belongs to, and a link to open the task details in Teams. You can see a record of past Teams notifications in the chat conversation with the Planner.
The alerts and functionality can be enabled or disabled both at the individual and admin level.
Post a message to multiple channels at once
A cool function if you have information or an announcement that needs to be shared across multiple teams and channels.
Go to the conversations tab of the channel you want to start from. In the Start new conversation box at the bottom, click the format button, the ‘A’ with a pencil next to it.
Then in the top of the window, you can select ‘Post in multiple channels’ as you can see below.
Once posted, the message will appear as a new conversation in each of the channels you have selected. From that point onwards, they are separate conversations, and reply messages in each of the channels will only show in that channel like it would with a normal message. Even so, with an @General mention in the message, it is a great way of getting an important message across a number of teams quickly.
Announcement within a Channel
Another great way to catch your user’s attention is an Announcement. Which, if used in conjunction with posting to multiple channels, can be really powerful.
To start, go to the conversations tab of the channel you want to start from. In the Start new conversation box at the bottom, click the format button, the ‘A’ with a pencil next to it.
This time in the top left, select the down arrow next to ‘New conversation’ and choose ‘Announcement,’ as shown below.
This provides a couple more options for your message over that of a standard message; you can add a Headline, Format it, and add a background image with the buttons on the right-hand side. Then you can add your Subheader and message content as with a standard conversation.
As I mentioned above, you can then choose to post this to multiple channels as well, giving you a great way to communicate that important announcement across many channels and teams. Once posted, the message will appear in each of the channels selected and will have a little red icon on the right-hand side, from that point onwards though they are separate conversations. With an @General mention in the message, it is a great way of getting an announcement across a number of teams quickly.
You can now share your system sound with a team meeting so that you can share the audio of a video you are showing while sharing your screen. We work remotely and deal with a lot of online summit sessions and general video content, this is a really useful improvement for us to collaborate effectively.
Doing this is really easy when you click the ‘Share’ button to share your screen from within a Teams meeting.
On the screen that pops up where you select the Window, Screen, or Application you wish to share, ensure you click the ‘Include system audio’ checkbox.
This will share all your system sounds, which is great for viewing videos or listening to some audio while sharing with your meeting. However, it is also worth noting that alerts and notification sounds will also be heard in the meeting. Here are a couple of other key points to consider if using this function:
Take a look at this Microsoft Support page on Sharing your system audio in a Teams meeting for some further information on this.
Whiteboard in Teams Meetings
Whiteboard does have to be enabled for you to use it in Teams, but once it is, it is a great way to interact remotely. Here is a post on How to Manage Whiteboard in Microsoft Teams.
To use Whiteboard in a Teams meeting, you simply click the ‘Share’ button as you would to share your screen, then select Microsoft Whiteboard.
Here you can then collaborate on a whiteboard, using your mouse or Surface pen if you have one.
The whiteboard can be accessed either before or after the meeting, via the Whiteboard tab within the meeting.
You can then access and share all the Whiteboards you are involved in by downloading the Whiteboard app from the Microsoft Store. From this app, you can also create new Whiteboards and share them directly into your Teams Channels.
Broadcasting a Teams Meeting using OBS to Social Platforms
It has become a talking point, How to get your Microsoft Teams meetings and Live events broadcasted to your social media platforms?
Although there are a number of ways to achieve this. In this Teams Tip, we show you on how to do it using OBS Studio which offers numerous ways to integrate with Microsoft Teams.
What is OBS?
Open Broadcast Software commonly referred to as ‘OBS’ is a free recording and streaming platform predominantly used for streaming live video games to social media, which makes it a great tool for live encoding video on Teams. Being open-source, its community is vast and has a bold library of interesting and useful plugins to assist your productivity and creativity.
Why use OBS?
It’s free! It packs a lot of punch for no cost at all. I will be demonstrating on how you can use OBS to prepare your presentations in a way that will keep your students & clients focused on just the important aspects. Your private stuff will remain private in a way that will look very organized and professional.
How to use Breakout rooms in Teams
Breakout Rooms and Breakout sessions are subgroups of the main Session, Meeting or Lesson to enable the larger groups to be split into smaller working groups to discuss and collaborate on the given subject. Although most use in training and education situations, this can also be used for project planning, requirements, and other types of workshops.
We have put together a full blog post explaining on how to do this here – How to Create Breakout Rooms in Microsoft Teams?
This is a fantastic way of grouping your team members so that you can send messages in the Team with @mentions that only alert a subset of people in the team. It can be particularly useful for larger Teams.
There are a couple of ways to allocate the tags, you can do it on a user by user basis, or you can bulk add users to tags using the Manage tags option.
To do this, navigate to your Team, click the ‘…’ menu and select ‘Manage Tags’.
From here, you can see all your Tags and which team members have them as well as Create new tags and allocate to Teams members, as shown below:
The second way to do this is by choosing the ‘Manage Team’ option from the same ‘…’ menu. Here, against each member of your team, you can choose the tag option to be able to allocate and unallocated tags for that user, you can also create new tags here if needed:
Once you have your tags set up, this allows you to use each tag in an @mention format in a conversation. E.g In the example below, this message will appear as an alert in the activity feed for all the people with the tag ‘Challenger’.
This gives some nice flexibility for applying some grouping to your Team members so you can target different messages to them, without having to have each group of members in a different team.
How to create a quiz or poll in Microsoft Teams?
Both of these are a great way to get more engagement on teams and can be both fun and useful.
Creating a Poll in your Teams Team
This is so easy and quick to do that once you start, you won’t be able to stop. In the team and channel where you want to do a Poll, and click on the ‘…’ menu below the start conversation box and type ‘Forms’ in the search bar that appears.
Select ‘Forms’, and this will open the Create new poll window where you can enter your question and the answer options, you can also allow multiple answers if needed. The tool will also suggest answers for you once you type your question.
Click ‘Next’ to see a preview of your Poll question and then ‘Send’ it to the Channel conversation feed.
The Poll will appear in the Conversation feed with the question first followed by the summary of answers below it. A really simple way to do a quick Poll.
Creating a Quiz in your Teams Team as a Tab
This is a little more complicated than adding Polls to your teams, but it is a great way to inject some fun into your team or to assess learning and understanding on a particular subject.
Microsoft Teams for Education has some slight additions to standard Microsoft Teams, making quizzes and tests slightly easier. For this Tip, we are concentrating on how to use standard Microsoft Teams and Forms to create a quiz in a tab on a Teams channel. This approach could also be used to create a Team survey.
Firstly, open Forms in your browser, you will need to log in with the same account that you logon to Teams with. Here you can create a new quiz and start to add your questions. There are many types of questions you can ask from the standard Multiple or Single choice, along with Text answers, through to more unusual formats like ranking the order of things or rating on how you feel about something. You can also allocate points for correct answers as well as add different sections to your quiz to give it some structure.
Once we have our Quiz Ready in Forms, we simply navigate to the Teams Team Channel we want the quiz to be displayed in and click on the ‘+’ icon to add a tab.
Forms will likely be one of the top apps ,however, if not, you can search by typing ‘Forms’ in the search bar and then selecting it.
You will now be presented with several options, choose the ‘Add an Exiting Form’ option and select your quiz.
There you have it, a nice quiz in your Microsoft Teams Channel and each member of the team notified about it.
This is a great way to engage with your team, either just for fun or to test understanding. Having it there in the place where work and collaboration are happening should also make for a higher response rate.
That’s it for MS teams tutorial. Now I’d like to hear from you:
Qual descoberta do relatório de hoje você achou mais interessante? Ou talvez você tenha uma pergunta sobre algo que eu abordei.
De qualquer forma, eu gostaria de ouvir de você. Então vá em frente e deixe um comentário abaixo.
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