Cara MenggunakanChat GPT Untuk Excel: Panduan Pemula

Seperti yang saya pasti anda sekarang tahu, ChatGPT ialah alat AI yang memahami dan menjawab soalan dan tugasan berasaskan teks dalam bahasa semula jadi.

Anda boleh menggunakan ChatGPT untuk Excel untuk meminta teknologi AI menerangkan konsep Excel dan menyediakan sintaks untuk formula dan fungsi. ChatGPT juga boleh menganalisis data Excel dan menyediakan kod VBA untuk makro.

Artikel ini membimbing anda melalui contoh khusus menggunakan kuasa ChatGPT untuk membantu dengan segala-galanya daripada operasi mudah kepada tugas analisis data yang kompleks dalam Excel.

Mari kita mulakan.

Isi kandungan

• Cara Menggunakan Chat GPT Untuk Excel
• Cara Meminta Chat GPT untuk Menjelaskan Konsep Excel
• Cara Menggunakan GPT Chat untuk Menulis Formula Dan Fungsi Excel
• Cara Menggunakan Chat GPT Dengan Excel VBA Dan Macros
• 4 Petua Menggunakan Chat GPT Untuk Makro Excel
  • 1. Bersikap Spesifik Mengenai Setiap Tugasan Dan Formula Excel
  • 2. Pecahkan Tugas Kompleks Kepada Bahagian Yang Lebih Pendek
  • 3. Sediakan Nama Pembolehubah Untuk Ketekalan
  • 4. Sentiasa Uji Output
• Cara Menggunakan GPT Chat Untuk Analisis Data
  • Analisis Data Kompleks Dengan GPT Sembang
• Bagaimana Untuk Mengintegrasikan Excel Dan ChatGPT
• Menyelesaikan Masalah Hamparan Excel Anda Dengan GPT Sembang
• 3 Isu Sekali-sekala Dengan GPT Sembang
  • 1. Tamat masa
  • 2. Ciri Excel Terkini Tiada
  • 3. Jawapan Atau Formula Salah
• 3 Perkembangan Masa Depan untuk ChatGPT dan Microsoft Apps
  • 1. Penambahbaikan Berterusan pada Keupayaan ChatGPT
  • 2. Perluasan Integrasi AI dalam Aplikasi Microsoft Office Lain
  • 3. Potensi untuk Penyesuaian Khusus Industri
• Pemikiran Akhir Kami tentang ChatGPT untuk Excel

Cara Menggunakan Chat GPT Untuk Excel

Jika anda belum mempunyai akaun (ia percuma!), ikut langkah ini. Jika anda mempunyai akaun, tatal ke bawah, singsingkan lengan baju anda dan mari masuk ke dalamnya.

1. Lancarkan penyemak imbas dan pergi ke platform Sembang .

2. Klik butang daftar untuk membuat akaun OpenAI.

3. Daftar dengan alamat e-mel, akaun Microsoft atau akaun Google.

4. Sediakan nombor telefon untuk pengesahan dan akses.

Apabila anda log masuk, anda boleh mula menghantar mesej untuk dijawab dengan segera. Anda diletakkan dalam sesi sembang yang membolehkan anda bertanya kepada AI chatbot beberapa soalan.

Cara Meminta Chat GPT untuk Menjelaskan Konsep Excel

Apabila anda meminta Chat GPT untuk menerangkan istilah atau konsep dalam Excel, sentiasa mulakan sesi sembang anda dengan menjelaskan bahawa anda merujuk kepada Excel atau hamparan Microsoft Excel.

Jika anda hanya merujuk kepada "hamparan", ia akan memberi anda jawapan yang merangkumi teknologi hamparan lain cth, Helaian Google.

Anda boleh memulakan sesi anda dengan pernyataan seperti " Saya bekerja dengan Excel." dan tanya soalan anda dalam ayat seterusnya.

Untuk menjadikannya lebih mudah, saya biasanya menggunakan " Dalam Excel , apakah ...?" apabila bertanya tentang konsep atau istilah. Berikut adalah contoh:

• " Dalam Excel , apakah perbezaan antara rujukan mutlak dan relatif?"

Output ialah penjelasan terperinci yang menerangkan kedua-dua konsep dan memberikan contoh bagaimana ia berbeza.

Anda tidak perlu terus mendahului soalan anda dalam sesi sembang yang sama. Sembang GPT akan ingat bahawa anda bertanya secara khusus tentang Excel.

Walau bagaimanapun, apabila anda memulakan sesi sembang baharu (atau log keluar dan masuk semula), ingat untuk memberitahu chatbot tentang teknologi yang anda gunakan.

Cara Menggunakan GPT Chat untuk Menulis Formula Dan Fungsi Excel

Anda boleh meminta ChatGPT untuk memberikan panduan tentang formula atau fungsi Excel tertentu yang anda mahu gunakan dalam hamparan Excel anda.

Ia akan menerangkan sintaks fungsi Excel dan memberikan contoh cara menggunakannya. Berikut adalah beberapa contoh soalan:

• Dalam Excel, apakah fungsi COUNTIF lakukan?

• Apakah perbezaan antara IFNA dan ISNA dalam Excel?

Walau bagaimanapun, kuasa sebenar dengan Chat GPT ialah apabila anda memintanya untuk menyelesaikan masalah tertentu. Berikut ialah contoh yang saya tanya ChatGPT:

Lembaran kerja Excel saya mempunyai nilai dalam lajur A dan lajur B. Bagaimanakah cara saya mencari nilai yang terdapat dalam kedua-dua lajur?

Seperti yang anda lihat daripada tangkapan skrin, Chat GPT telah menyediakan formula yang menggunakan rujukan lajur yang saya minta.

Kod sedia untuk disalin terus ke dalam Excel.

Cara Menggunakan Chat GPT Dengan Excel VBA Dan Macros

Excel VBA (Visual Basic for Applications) ialah alat yang berkuasa untuk mengautomasikan tugasan berulang dan mencipta fungsi tersuai.

Jika anda memerlukan bantuan untuk mencipta makro Excel atau baru dalam bahasa pengaturcaraan VBA, Chat GPT akan membimbing anda melalui perisian dan proses.

Seperti semasa anda mencipta formula, anda boleh bertanya tentang sintaks dan penggunaan. Contohnya, anda boleh bertanya cara memangkas ruang daripada rentetan teks.

Anda juga boleh meminta Chat GPT untuk membuat makro untuk anda. Ia sebenarnya tidak sampai ke dalam buku kerja anda, tetapi ia akan memberikan anda semua langkah yang anda perlukan.

Berikut ialah contoh gesaan:

“ Buat makro VBA Excel yang dipanggil “CalculateSales” yang menambah semua nombor dalam lajur B dan mendarabkan jumlah dengan kadar penukaran mata wang dalam sel C2. Letakkan hasilnya ke dalam sel D2. ”

Ambil perhatian bahawa gesaan menentukan:

1. Nama makro.

2. Tugas (tambah semua sel) dan lajur tertentu.

3. Sel khusus di mana hasilnya akan muncul.

GPT sembang bermula dengan arahan tentang cara membuka editor VBA dan memasukkan modul baharu untuk makro anda. Kemudian keajaiban berlaku!

Alat ini memberi anda makro lengkap yang boleh anda salin dan tampal ke dalam editor VBA.

4 Petua Menggunakan Chat GPT Untuk Makro Excel

Berikut ialah beberapa petua yang akan memastikan anda mendapat jawapan yang betul daripada alat AI apabila berurusan dengan Excel Macros.

1. Bersikap Spesifik Mengenai Setiap Tugasan Dan Formula Excel

Dalam contoh sebelumnya, saya meminta Chat GPT untuk meletakkan hasilnya ke dalam sel tertentu. Jika saya tidak melakukannya, ia akan mencipta makro yang memaparkan hasilnya dalam kotak mesej.

Dengan sedikit latihan, anda akan belajar untuk menjadi sangat spesifik dengan input anda.

2. Pecahkan Tugas Kompleks Kepada Bahagian Yang Lebih Pendek

Saya perasan bahawa versi percuma Chat GPT tidak akan menghasilkan makro yang sangat panjang. Sebaliknya, output berhenti pada titik yang mungkin separuh daripada apa yang anda minta.

Jika anda mempunyai satu set keperluan yang kompleks, anda harus memecahkan set itu kepada beberapa tugas. Berikan Chat GPT setiap tugas sebagai mesej berasingan.

Outputnya ialah berbilang makro, tetapi anda boleh menggabungkannya menjadi satu makro apabila selesai.

3. Sediakan Nama Pembolehubah Untuk Ketekalan

ChatGPT memilih nama pembolehubah dalam contoh makro. Mereka sangat munasabah, tetapi anda mungkin mahu menggunakan standard penamaan yang konsisten merentas semua makro yang anda tulis.

Dalam kes itu, anda boleh memberikan GPT Sembang panduan gaya pada permulaan sesi. Berikut ialah contoh:

“Saya akan meminta anda mencipta makro Excel VBA. Sila awalan semua nama pembolehubah berdasarkan jenis datanya seperti berikut: int untuk Integer, lng untuk Long, dbl untuk Double, rng untuk Julat."

4. Sentiasa Uji Output

GPT sembang tidak sempurna. Adalah penting untuk menjalankan makro dan mengujinya sebelum anda berkongsi dengan orang lain iaitu sertakan kawalan kualiti dalam aliran kerja anda.

Jika keputusan tidak seperti yang anda jangkakan, sebab biasa ialah anda memberikan arahan yang tidak jelas. Kembali kepada permintaan anda dan jadikan setiap ayat tugas yang jelas dan tidak jelas.

Alat itu kadang-kadang memberi saya kod yang tidak disusun dengan betul. Ini berlaku apabila ia menawarkan ciri dan sintaks baharu yang tidak digunakan pada versi Microsoft Excel yang saya gunakan.

Cara Menggunakan GPT Chat Untuk Analisis Data

Anda boleh meminta nasihat ChatGPT tentang cara melaksanakan tugas analisis data tertentu seperti:

• pemformatan bersyarat

• jadual pangsi

• mengira purata wajaran

• membandingkan lajur dengan VLOOKUP

Anda juga boleh memberikan alat data yang anda gunakan.

Suppose you have a spreadsheet with sales data for different items of clothing. You want to calculate the sales for all hoodies that sold more than 10 units.

The data looks like this:

Here is an example of phrasing the task for ChatGPT:

“I have Excel data with items in column A and sales in Column B. I want to calculate the total sales of items containing the text “Hoodie” and with sales of over 10 units. Put the result into cell D7. Here is the data:”

The next step is to provide the data to the tool. You can simply copy and paste the data from Excel directly into the chat box. You lose the nice Excel formatting, but the tool understands the layout.

In this example, ChatGPT provided both:

• a formula with the full syntax.

• the actual answer based on the data.

Complex Data Analysis With Chat GPT

Now that you know how to provide data to the tool, you can ask for further analysis.

For example, you can get the tool to identify trends and patterns. It can also generate insights into your data.

Here is a follow-up question based on the clothing data used above:

“Using the data I provided, what type of item has better sales: Jeans, Hoodies, or T-Shirts?”

The output provided me with the steps and formulas I could use to get the answer. However, ChatGPT went further and answered the question as follows:

Hoodies have the highest total sales with 100 units, followed by T-Shirts with 60 units, and Jeans with 30 units. Therefore, Hoodies have better sales among the three item types.

As you can see, the AI tool performed analysis and provided insights and can do much more than write Excel formulas!

Of course, this is a relatively simple example with a small volume of data. The more complex your analysis requirements get, the more explicit you should be with your phrasing.

If you’re new to Excel, you may be wondering what kind of complex analytics can be done with large datasets in a spreadsheet. Check out this video on using Chi-Square tests, and then use ChatGPT to assist.

How To Integrate Excel And ChatGPT

So far, you’ve learned how to use the browser chatbot to answer questions and provide formulas and VBA code.

Let’s look now at integrating ChatGPT directly into your Excel workbook. Several vendors have provided Excel Add-Ins that let you work with the tool from your worksheet dashboard.

These Add-Ins are compatible with Excel 2016 and more recent versions. To review what’s available, follow these steps:

1. Go to the Insert tab

2. Click “Get Add-Ins” in the Addins section.

3. Put “ChatGPT Excel” into the search box.

4. Review your options.

Some of the add-ins may require payment for usage.

Troubleshooting Your Excel Spreadsheet With Chat GPT

You will occasionally get errors when working with Excel formulas, however, Chat GPT can help you troubleshoot the issues.

Your prompt for Chat GPT should include:

1. A description of what you are trying to do or achieve.

2. The specific formula you are using.

3.       The contents or values of the cells involved (if possible).

For example, suppose you are trying to subtract dates in Excel but your formula results in the #NUM! error.

Here is the prompt that gets the best results from Chat GPT:

In Excel, I want to get the number of days between two dates. I get a #NUM! error when using the DATEDIF function like this: DATEDIF(B2, C2, “d”). Cell B2 has the value “10-Apr-23” and Cell C2 has the value “1-Apr-23”. Please explain the error.

The output from Chat GPT noted that the start date in the example is greater than the end date, which is the cause of the error. The next section of the output provided an amended formula.

3 Occasional Issues With Chat GPT

Chat GPT is a new technology, and you may encounter some issues in your usage.

1. Time-outs

The launch of Chat GPT was hugely successful, with millions of people signing up to use the AI platform. Unfortunately, sometimes the platform struggles to meet the demand.

When you are asking multiple questions in a single session, the chatbot may suddenly stop responding, it happens.

Try these solutions to continue working with the tool:

• Refresh your browser.

• Start a new chat session (the + sign).

• Log out completely and log back in.

2. Latest Excel Features Are Missing

The rollout of Chat GPT in 2023 was based on a massive pool of information with a cut-off point in September 2021. This may be updated in the near future, but there will be a time lag until the tool starts operating in real-time.

This time lag means that Chat GPT does not have information about more recent Excel features or functions added by Microsoft.

If you’re not sure what may be missing, you can search the Microsoft Techcommunity website for the latest announcements of new Excel features.

3. Incorrect Answers Or Formulas

Chat GPT isn’t perfect. It will occasionally give you incorrect information. It may provide you with syntax or solutions that apply to older versions of Excel.

If the tool gives you a formula that produces an error or the wrong results, it’s worth rephrasing your prompt or question to be clearer.

However, the tool may keep giving you the same “answer” when you ask the rephrased question. In that case, there’s no point continuing.

Instead, you can ask it for an alternative solution with a different function or formula.

3 Future Developments for ChatGPT and Microsoft Apps

The integration of ChatGPT with Excel is only the beginning of a new era in the world of AI-powered productivity tools.

As technology continues to advance, both OpenAI and Microsoft are committed to enhancing the capabilities of ChatGPT, and there is significant potential for further expansion and customization of AI in various applications.

In this section, we will explore the future developments and trends that are expected to shape the landscape of AI integration in the coming years.

1. Ongoing Improvements to ChatGPT’s Capabilities

OpenAI is working on enhancing the capabilities of ChatGPT in order to deliver an even more powerful and efficient AI assistant for Excel users. The ongoing improvements to ChatGPT focus on several key areas:

1. Enhanced natural language understanding and processing: ChatGPT’s ability to comprehend and interpret human language is going to be further enhanced, making it easier for users to interact with the AI in a more conversational and intuitive manner. This includes better recognition of user intent, more accurate responses, and a broader understanding of various linguistic nuances and contexts.

2. Improved data analysis techniques and predictive analytics: OpenAI is working on equipping ChatGPT with more advanced data analysis methods and algorithms to enable it to provide deeper insights and more accurate predictions. These improvements will help users uncover hidden patterns and trends in their data, ultimately leading to better decision-making and strategic planning.

3. Incorporation of machine learning for increased adaptability to user preferences and tasks: There are plans to integrate machine learning algorithms into ChatGPT, allowing the AI to learn from user interactions and adapt its behavior accordingly. This will result in a more personalized user experience, as ChatGPT will be able to tailor its suggestions, insights, and assistance to better align with individual user preferences and specific tasks.

These ongoing improvements are designed to ensure that ChatGPT remains at the forefront of AI-powered productivity tools, offering users an even more efficient and effective way to manage their data and unlock the full potential of Microsoft Excel.

2. Expansion of AI Integration in Other Microsoft Office Applications

The success of ChatGPT’s integration with Excel has opened the doors for the expansion of AI-powered features across the entire Microsoft Office suite.

Microsoft’s $10 billion investment in OpenAI shows that it’s dedicated to incorporating cutting-edge AI technologies in other Office applications to create a more cohesive and efficient user experience.

The key areas of AI integration in other Microsoft Office applications include:

1. Seamless collaboration between Excel, Word, PowerPoint, and other Office tools: By implementing AI-driven features, Microsoft aims to enhance cross-application collaboration and streamline workflows. This includes real-time data sharing and synchronization, context-aware document linking, and smart content transfer between applications.

2. AI-powered templates and wizards for document creation and formatting: There are plans to introduce AI-driven templates and wizards in Word, PowerPoint, and other Office applications. These tools will help users create professional documents and presentations with ease by providing intelligent suggestions for layout, design, and content based on their specific needs and preferences.

3. Smarter search and content recommendation based on user behavior and context: Microsoft is working on improving the search functionality within Office applications by integrating AI-powered content recommendations. By analyzing user behavior, context, and document metadata, the AI will provide more relevant and personalized search results.

4. Natural language processing for advanced editing and proofreading: Grammar suggestions will become more accurate once Microsoft expands the use of natural language processing to Office applications like Word and PowerPoint. Users will gain advanced editing and proofreading capabilities, including context-aware spell-checking and even content generation or summarization based on user input.

5. Voice assistance and dictation: Microsoft is exploring the potential of integrating voice-enabled AI assistants into Office applications, allowing users to control and interact with the software using voice commands. This feature would enable hands-free editing, document navigation, and content input, making the Office suite more accessible and user-friendly.

Once AI-powered features are integrated into the entire Microsoft Office suite, users can expect a more intelligent, efficient, and collaborative experience that harnesses the full potential of the latest advancements in AI technology.

3. Potential for Industry-Specific Customization

The integration of AI into Microsoft Office applications offers significant potential for customization tailored to the unique needs of various industries.

Industry-specific solutions will become increasingly relevant and valuable as the tech continues to evolve, driving efficiency and innovation across a wide range of sectors.

The key areas where industry-specific customization could make an impact include:

1. Tailored AI solutions for various sectors: Companies within industries such as finance, healthcare, manufacturing, and retail can benefit from AI models specifically designed to address their unique challenges and requirements. These customizations may include specialized data analysis techniques, industry-specific insights, and regulatory compliance assistance.

2. Integration with third-party tools and platforms: To provide a comprehensive suite of AI-powered solutions, ChatGPT and other AI technologies can be integrated with industry-specific tools and platforms to streamline workflows and enhance the overall user experience. For example, AI-driven features could be incorporated into project management tools for the construction industry or electronic health record systems for healthcare providers.

3. Development of specialized AI models to address unique industry challenges and requirements: By creating AI models tailored to specific industry needs, businesses can harness the full potential of AI-driven insights and recommendations. For instance, a ChatGPT model designed for the pharmaceutical industry could help researchers analyze complex datasets, identify potential drug candidates, and optimize clinical trial design.

4. Custom training and support for industry-specific AI applications: To ensure maximum benefit from industry-specific AI customizations, users may require specialized training and support to effectively integrate the technology into their workflows. This could include dedicated tutorials, case studies, and expert guidance for each industry that enable users to take full advantage of AI-driven features.

5. Ongoing collaboration with industry experts: In order to develop and refine industry-specific AI solutions, it is essential for AI developers to collaborate with experts from various sectors. This collaboration will help ensure that AI models are aligned with real-world needs and can effectively address the unique challenges faced by each industry.

The potential for industry-specific customization of AI technologies like ChatGPT is vast and could offer transformative solutions for a wide range of businesses and sectors.

Also, Companies can unlock new levels of efficiency, innovation, and competitive advantage by leveraging the power of AI to address unique industry challenges and requirements.

Chatbot artificial intelligence

Our Final Thoughts on ChatGPT for Excel

Leveraging the power of ChatGPT for Excel can revolutionize the way users interact with spreadsheets and enhance their overall experience.

By enabling natural language processing, ChatGPT serves as a powerful assistant that simplifies tasks, boosts productivity, and makes data analysis more accessible to a wider audience.

But, there is a BUT, there is always a BUT, isn’t there?

Gunakan ChatGPT untuk membantu dan mengembangkan, tetapi jangan bergantung padanya untuk segala-galanya. Tiada apa yang dapat dibandingkan dengan pembelajaran dan pemahaman yang kukuh, baik, buat masa ini, bagaimanapun.