How to use Microsoft Forms in Microsoft Teams

To use Microsoft Forms in Microsoft Teams, add Forms to a channel and create a shared survey, or connect an existing form. You can let colleagues fill it out, display results, or work together on the questions. Choose the tab’s purpose carefully: answering a form and editing it are different permissions.

What you need before you start

Use your work or school account for the shared channel workflow below. Your organization must enable Forms and allow the app in Teams. E3 or E5 is not the only option: Microsoft lists Business Basic, Standard, Premium, and several education and enterprise plans in its Forms service description. Check your assigned services rather than buying a particular plan based on an error message.

The screens below use an example survey called “Team feedback”; your layout may vary.

Create a shared form in a Teams channel

1. Add the Forms app

In Teams, select Apps, search for Forms, and select Add. Choose the channel where you want to use it. Skip installation if Forms is already available.

2. Create the shared form tab

Open the channel, select Add a tab (+), then Forms. Choose Create a shared form that your team can edit, enter a name, and select Save. Clear Post to the channel about this tab if you are not ready to announce it.

3. Add questions and preview the form

Choose a question type, enter the question and answer options, then add more questions as needed. Use a Choice question for predefined answers or Text for written feedback. Turn on Required only when an answer is essential.

Select Preview to check the computer and mobile views. For example, a short survey might ask which training topic colleagues want next, followed by an optional comments field. Microsoft’s form creation guide explains the question-building workflow.

4. Choose who can respond

Select Collect responses and choose the audience:

• Anyone can respond: people outside your organization can use the response link, if your organization permits this option.
• Only people in my organization can respond: respondents must sign in with an account from your organization.
• Specific people in my organization can respond: restrict access to the people or groups you specify.

In Settings, review Record name and One response per person when using an organizational audience. For unnamed feedback, clear Record name and avoid questions that identify respondents. Follow Microsoft’s response permission guidance when choosing these settings.

Add an existing form and work with responses

5. Select the existing form and tab mode

In the channel, choose Add a tab (+) > Forms > Add an existing form. Find your form, choose its purpose, and save.

See Microsoft’s Teams Forms tab instructions for this setup.

6. Check the respondent experience

Open the response tab or copy the response link from Collect responses. Ask an intended respondent to check access before a wider rollout. They should see questions and a Submit button. If they cannot open it, check the selected audience and their signed-in account.

A collaboration link grants broader access: co-authors can edit questions and view response data. Microsoft explains these permissions in its collaboration guide. Share the response link when people only need to answer.

7. Review results or open them in Excel

Open the form with owner or collaborator access and select View responses. Review the overview, use Check individual results for submitted answers, or select Open results in Excel for further analysis. Names appear only when recorded. Microsoft documents these controls in its results guide.

Fix missing Forms access

8. Ask your administrator to check services and app access

If you see “Your account is not enabled for Microsoft Forms,” first confirm you are using the correct work or school account. Ask a licensing administrator to open the Microsoft 365 admin center, go to Users > Active users, select your account, and check Licenses and apps > Apps > Microsoft Forms. They should enable Forms under an eligible assigned license and save changes.

If access still fails, Microsoft’s Forms administration guidance also calls for checking Microsoft Forms and Office Hive sign-in permissions in Entra ID, plus SharePoint service access.

If Forms works in a browser but is missing in Teams, ask your Teams administrator to check app availability for your account. These are separate checks.

For a simple alternative, create a form at Microsoft Forms and post its response link in Teams. Personal Microsoft accounts can use the standalone service; organizational collaboration features require an eligible work or school account.